Create a GEDCOM

 

Definition:

GEDCOM, an acronym for GEnealogical Data COMmunication, is a proprietary and open de facto specification for exchanging genealogical data between different genealogy software.

Explanation:

In simple terms it is a method of formatting your family tree data into a text file which can be easily read and converted by any genealogy software program.

Lessons on making GEDCOMs

This will vary slightly with different genealogy software programs. We are using Legacy, one of the most popular programs, for this first lesson.  With all good housekeeping your files you should keep backups of all your data. It is the backup file that the GEDCOM information is taken from.

Making a GEDCOM of your complete family file:
  1. Open your genealogy software program.
  2. Click on “File” at the top left of your screen
    hover your mouse on “Export to”
    and click on “GEDCOM File…” from the sub-menu.

A new window will open with a selection of options. The first box “Produce file for” has a drop down arrow at the right.

  1. Click on the down arrow and choose “GEDCOM 5.5 Only”.  Leave all the other options as they are
    and then Click “Select File Name and START EXPORT”.
    Give your file a meaningful name and “save” this in a folder of your choice.
    A small window will appear – close this by clicking on the “X” at the top right of this window.

The file will then be created and exported to the GEDCOM file address you have given it. A message will appear after completion “Export of GEDCOM is complete” showing the number of individuals and families that have been included in the GECOM file.

  1.  Click “OK” and the job is done.

 

 Making a GEDCOM of part of your family file:
  1. Open your genealogy software program.
  2. Click on the “Name List” on the tool bar and a new window appears with all the names of the persons in your file.
    Highlight the person in your tree that you wish to take your descendants or ancestors from (usually yourself for ancestors and one of your earliest known ancestors for the descendancy) in the “Name List” on the tool bar,
    then click on “options” at the foot of this window.
    A pop-up will appear with a selection of choices,
    select “Advanced Tagging…”
    and yet another window will appear, again with various choices. The name you selected should show in the top box and under the ”Advanced Tagging” heading ensure that “Tag” is chosen (NOT Untag) & “Make changes on tag” has the number “1” shown.
    Please note: If you already use tags you should choose another free tag number.
    Select the type of file you want to create by clicking “Ancestors” or “Descendants”.
    Another small window will appear, with choices that you should ignore and click “OK”.
    That small window will close and you will see that the numbered boxes below your selected name now have number one in colour (usually blue).
    You can now close this window and the “Name List” window.
  3. Click on “File” at the top left of your screen,
    hover your mouse on “Export to” and
    click on “GEDCOM File” from the sub-menu.

A new window will open with a selection of options. The first box “Produce file for” has a drop down arrow at the right.

  1. Click on the down arrow and choose “GEDCOM 5.5 Only”.
    Toward the foot of this window is “Record Selection” with “All Records in the Entire Family File” shown in the box to the left. You do not want a GEDCOM of your complete file so
    click on “Record Selection, a small window will appear with the radio button “All Records in the Entire Family File” highlighted.
    Click the radio button for “All records with an individual tag of:” The figure “1” should be in the box to the right. Please note: If you already use tags you should choose the tag number you selected earlier.
    Click “Close”.
    The GEDCOM Export window now has “All Records with Individual Tag of 1” shown in the box to the left of “Record Selection”.  Please note: If you already use tags the tag number you selected will show.

Leave all the other options as they are and then

  1. click “Select File Name and START EXPORT”.Give your file a meaningful name and save this in a folder of your choice. A small window will appear – close this by clicking on the “X” at the top right of this window.

The file will then be created and exported to the GEDCOM file address you have given it. A message will appear after completion “Export of GEDCOM is complete” showing the number of individuals and families that have been included in the GECOM file.

  1. Click “OK” and the job is done.

 

Making a GEDCOM from your Genes Reunited account.
  1. Login to your account (you may be asked for your password)
  2. After logging in click on “Export GEDCOM”. You will find the link at the left hand side.
  3. At the Export GEDCOM page click on “Export GEDCOM”

Your file will be emailed to you in GEDCOM format

Making a GEDCOM from your RootsWeb account.
  1. Login to your account (you may be asked for your password)
  2. At the Tree Administration page click on your username under Tree  You will find the link at the left hand side.
  3. When the next window appears click on “Download GEDCOM”

The GEDCOM will now automatically download to your computer, normally to the Downloads folder on the “C” drive.

 

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